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For Proposals
1. Before starting please be sure you have the correct Passcode ready.
2. Be aware that the President and Responsible members are solely responsible for the content submitted for FB review. Should there be problems or discrepencies these members will be contacted and held responsible for rectification.
3. Remember, your Finance Board Advisor must FIRST sign your cover sheet, giving the Ok for the approximate amount you are requesting.
4. Please double-check all figures and for each of the budget proposals before hitting the final submit button.
5. Do not forget to submit the summary sheet!
6. Remember that the hearing time(s) you choose are merely suggestions and not necessarily the times you will get.
7. Review the confirmation page, specifically the total budgets and the date and time of hearing, which will be e-mailed within a week after the final submit button.
8. Remember that there will be absolutely no late proposals accepted and no change of hearing time. *You are responsible for being able to back up all the information in your proposal with substantial backing.
- Budget Request Forms
- Conference Request Form
- Competition Reqeust Form
- Captial Request Form
- Summary Form
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For Assistance
This section contains sample forms that may be useful in showing exactly what we expect from student organizations when they plan for budgeting purposes. It also includes blank templates that could help you know the information we look during deliberations.
The actual numbers in the forms although realistic, are only estimates and are not supposed to be restrictions, but more like guides.
1. Sample Programming Forms
1. Sample Conference Forms
Due to the varied nature of individual competitions, a lot of variations are expected.
1. Sample Competition Form Due to the varied nature of individual competitions, a lot of variations are expected.
1. Sample Capital Forms Due to the varied nature of individual competitions, a lot of variations are expected.
1. Sample Budget Templates
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Follow Up Budget Form
F.U.B.s are mandatory and will be strongly enforced. The new F.U.B system will go in effect starting Monday February 15,2010. This new system will digitize all F.U.B.s making submission easier.
Everyone that has an email listed on the workshop list will receive a 6 digit alpha-numeric code that will serve as your digital signature. Two of these codes will be required in order to complete a F.U.B. These codes can be shared with anyone but do so at your own discretion. If the F.U.B is filled out incorrectly, the owners of the code will be held responsible. If other members from your organization would like a code, they will have to attend a F.B workshops. The dates for these workshops are listed in the calender on the fb.iit.edu website.
Some of you have heard the process of the new system during the workshops given last month but as a reminder here are they are again.
1) Download the F.U.B form off of the fb.iit.edu website.
1.5) For your own ease of use you can fill out the organization name/email and save a copy as a template for future use.
2) Fill out the F.U.B from within your word processor. You are welcome to print out the file and fill it out by hand but it's not required.
3) Save the file as the name of the event that is listed on your finance board proposal.
4) Email the file to
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. The subject line should be your organization name as listed on the FB advisor list, a copy of the list will be attached to this email,as well as the name of the file in parenthesis.
Deadlines for F.U.Bs:
All programming F.U.Bs need to be timestamped at most two weeks after the event occurs.
All capital F.U.Bs need to be timestamped at most two weeks after the item is ordered. Please keep the invoice as a record.
All competition and conference F.U.Bs need to be timestamped at most two weeks after you return.
All operating costs can be lumped into one F.U.B and need to be timestamped two weeks before the last hearing in the semester.
* Timestamp is the date and item that is assigned to an email once it is sent.
Please feel free to email Patrick Zhu at <
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> with any questions you might have on this new process.
Follow Up Budget Example with instructions and comments
Follow Up Budget Form |
Change of Event Form
The link below is for the change of event form to be used when an organization decides not to go ahead with an approved event and will like to use the allocated moeny for another event.
Example
Change of Event Form
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Forms
